Special Events Intern

Position Description
Classification: Part-time
Reports To: Executive Director
Salary Range: $13.50-$15.00/hr

Position Overview: We are passionate about our mission of full inclusion and participation of people with intellectual and developmental disabilities in the community throughout their lifetimes. This position will have substantial support from the Executive Director, the Special Events Director, and Marketing and Communications. Upcoming events include Santa Run Walk ‘n Roll, an inclusive fun run and family activity event on Saturday, December 2, 2023, and MLK Day of Service, January 15, 2024, an inclusive celebration of the life of Martin Luther King and a drive-through food distribution to 300 food-insecure families on MLK Day. There are additional plans for a special event in the spring of 2024 (TBD).

The Special Events Intern will work with Special Events Director, the Executive Director, the Marketing & Communications Intern and Board Events Committees to assist with:
– creating a timeline and establish realistic goals,
– developing a targeted list of sponsors and in-kind contributors,
– developing promotional materials,
– recruiting, training, and organizing volunteers for the events,
– participating in event committees
– securing venues, entertainment, as need for special events,
– cultivating JMU students to participate in events as entrants or as volunteers
– evaluating the campaign at its conclusion with stakeholders,
– assisting in the application process for grants to fund the grants if applicable, (i.e. MLK Day of Service)
– tracking and documenting data as per grant requirements and assisting in reporting requirements
– ensuring that all donors and volunteers are recognized for their contributions.
– working with the team to identify and contact past sponsors and donors,

Qualifications and Requirements:
– Commitment to the mission of The Arc and to its vision of full community inclusion for all people with intellectual and developmental disabilities.
– Demonstrated success in event management for one or more nonprofit organizations.
– Excellent interpersonal, public speaking, writing, and critical thinking skills.
– Ability to represent The Arc professionally with diverse individuals and groups.
– Ability and willingness to work evenings or weekends when necessary for meetings or events.
– Knowledge of and commitment to the principles of ethical fundraising contained in the Association of Fundraising Professionals Code of Ethical Principles and Standards and Donors Bill of Rights.
– Microsoft Office suite skills especially Excel and Word.
– Ability to manage a CRM (donor database)

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

– While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand, walk, and sit.  The employee is occasionally required to use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
– The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
– The employee must have the ability and willingness to work evenings or weekends when necessary to complete assignments or for meetings or events.